Timebox Guide

Updated on 2024-05-27 (first published on 2024-03-12)


Timeboxing, a project management technique assigning a definite maximum time to a task, proves invaluable for events such as meetings, workshops, or brainstorming sessions. It bolsters efficiency as it clearly communicates time constraints. Fostering focus, it minimizes distractions and scope creep. It necessitates prioritization, compelling the team to underline critical aspects of a task.

With a set timeframe, it curtails procrastination. Importantly, timeboxing includes regular breaks, mitigating overwork and burnout, and promoting a balanced approach to task management.

Use Case Examples

  • Track multi step activities in a workshop. For example, a retrospective with multiple stages, or a design thinking workshop with multiple activities.
  • Track a meeting agenda with multiple topics and timeboxes.
  • Use it to manage your own time and tasks. For example, a pomodoro session or timeboxing your own tasks.

Key Features

  • Animations. You can choose between a circle or hourglass animation to visualize the remaining time.
  • Picture-in-Picture. You can use the picture-in-picture mode to keep the timebox tracker visible while keeping other applications in the foreground.
  • Offline mode. As many other tools on workshop.games, the timebox tracker works offline so you can use it in any environment.

How to Use

  • Choose a preset timebox or set a custom timebox.
  • Expand More settings to choose animation and sound. You can also throw confetti when time is up 🎉. During the timebox:
  • You can add time using the buttons or with the keyboard digits (1-9).
  • Create bookmarks for frequently used timeboxes. For example:

Keyboard Commands

  • space to start or pause the timebox tracker.
  • Digits 0 through 9 to add time to the current timebox step.

Tips and Tricks

The timebox configuration is stored in the URL so you can easily bookmark or copy it for later use. For example:


Presets have different buttons for adding or setting time. For example, the Pomodoro preset has a button to set the time to 5 minutes.

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